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Trust AGM resolution 3

Red Bill

Active member
Joined
Dec 9, 2011
Messages
2,884
I haven't put this on the general AGM thread as i think this issue is too important. and I don't want it to get lost.

As some of you may remember, a few years ago I stood for election to the TB. This was in the time following the PFA loan and the honest admission by the TB that they had "taken their eye off the ball". At that election, myself, fellow candidate and ex webber Terry Hall, Clive Harrison and Matt Phillips put out a joint statement saying that if elected we would be working towards ensuring full accountability of the club board to the TB. We were supported in that aim by then sitting trustees, Pete Martin and John Kanefsky. At that time I think we were all of the belief that the attitude of the club board to the Trust and TB was that they were a minor irritation that occasionally required lip service but could ultimately be ignored. I and i believe the others I mentioned believed also that we needed to flex our muscles as majority shareholders and work towards putting measures in place to ensure this could no longer happen and we would have appropriate control.
Although I came within just a few votes I was however unsuccessful in getting elected to the board, as was Terry. However, Clive and Matt were successful and were able to join Pete and John pushing for change from within and I'm sure they were instrumental in in getting the rule change that ensured voting parity between Trust appointed director and those appointed from elsewhere. As a result for the first time we the trust had genuine control as majority shareholders should in my opinion.

However, that hard fought for, landmark change is now under threat, as there is a proposed resolution for the AGM that this voting parity be abandoned. I feel very strongly about this. If we abdicate our power in this way, for me the "we own our club" statement becomes meaningless, and we will go back to the dark days when the club board simply ignores the Trust other than the kudos that comes with being able to claim supporter ownership. If we have no real power, then what is the point of the Trust ownership, we might as well sell our shares and go back to the private ownership model that for 101 years of our history failed to produce a viable and sustainable business and hope we don't fall would of another Russell and Lewis.

I feel so passionate about this and don't want to go back to the dark days where the constant accusations of the prevalent 'village fete mentality' justifiably in some cases re-emerge. I strongly urge all trust members to give this matter serious thought and vote down this resolution.

This is the proposed resolution and its supporting info. Below each point is my response:

Trust Board Resolution No 3
Resolution:
The Trust Board shall remove the requirement for there to be parity of voting directors between those appointed directly from the Trust, and those appointed from external sources.
Supporting Information
1) The Trust already appoint and approve ALL DIRECTORS regardless of how they were sourced. The Trust may choose to appoint the entire Trust Board to the Club Board or none.

This is true but as with electing politicians, you can say what you like to get in, but once you're in you're in and can do and say what you like. The difference being that politicians are forced to do their work in the public eye, and you can see when they mess up, but as a company director, it's all done behind closed doors. The second sentence of this is a bit of a red herring as we know in reality the Trust won't and almost certainly shouldn't appoint the whole TB, and the idea of appointing none of then is at odds with the statement in section five below so is plainly untrue.
2) The Trust can dismiss ANY DIRECTOR with immediate effect;
True again, but as far as I know in the nearly 20 years of Trust ownership, this has never happened, suggesting their is no appetite for this kind of intervention and it would no doubt be suggested it would result in bad publicity causing future recruitment difficulties if it were suggested. Plus as the only people who will be aware of how they are operating will be the Trust appointed directors, who will be bound to an extent by confidentiality in that role, so how will the trust as a whole know there is a problem that requires their removal.
3) There is no requirement for Trust Directors to vote in unison. Indeed, this could be detrimental to the legal requirement of being a company director and there is a danger of fettering individuals.
Again this is true, company directors are legally bound to act as individuals solely for the benefit of the company and cannot act as agents of another organisation. So as such they are not Trust representatives in that role. However these directors qualify for their positions through their membership of the TB having been elected in an open democratic process, where diversity of opinion is recognised, understood and accepted. We accept their will be diversity of opinion on the TB and it is reasonable to accept this will be transferred in their role as club directors. The imortant factor is that they are Trust appointments and well known to their fellow trustees who would be able to veto the appointment of a Trustee who is likely to 'go rogue'.
4) The time commitment required to perform a directorial role is significant and it may not always be possible to achieve parity simply due to the availability of people willing or able to do so. As such, the only way to achieve parity would be to reduce the club board by removing people who may already be playing a valuable role;

There is of course a huge time commitment for anyone undertaking the role of club director, and it is very feasible that at time there may not be enough people on the TB to fill the spaces. However, in reducing the number of director to accommodate this you do not need to reduce personnel, you merely need to remove their status as directors and therefore their ability to vote. Why do we need so many directors anyway? They would still be able to be fully active members of the management board, give advice, join in all discussions and put their case for courses of action to take. They can continue to fulfil their "valuable role', they just couldn't vote. I'm sure the argument would be that this would put people off wanting to perform these role if the status was changed, in this case I would question their motives for wanting to do them in the first place, as It would seem to me that rather than doing the role because they want the company to succeed, they are more likely in my opinion therefore doing it for personal self aggrandisement.
5) The number of Trustees appointed to the Club Board shall never be less than two. This would ensure that there is an appropriate check & balance function.
So what! If you're in a minority of two, you are powerless anyway and will always be outvoted, so what check and balance function could you possibly have. It didn't go well before did it!
 

C j phill

Member
Joined
Dec 1, 2016
Messages
729
I haven't put this on the general AGM thread as i think this issue is too important. and I don't want it to get lost.

As some of you may remember, a few years ago I stood for election to the TB. This was in the time following the PFA loan and the honest admission by the TB that they had "taken their eye off the ball". At that election, myself, fellow candidate and ex webber Terry Hall, Clive Harrison and Matt Phillips put out a joint statement saying that if elected we would be working towards ensuring full accountability of the club board to the TB. We were supported in that aim by then sitting trustees, Pete Martin and John Kanefsky. At that time I think we were all of the belief that the attitude of the club board to the Trust and TB was that they were a minor irritation that occasionally required lip service but could ultimately be ignored. I and i believe the others I mentioned believed also that we needed to flex our muscles as majority shareholders and work towards putting measures in place to ensure this could no longer happen and we would have appropriate control.
Although I came within just a few votes I was however unsuccessful in getting elected to the board, as was Terry. However, Clive and Matt were successful and were able to join Pete and John pushing for change from within and I'm sure they were instrumental in in getting the rule change that ensured voting parity between Trust appointed director and those appointed from elsewhere. As a result for the first time we the trust had genuine control as majority shareholders should in my opinion.

However, that hard fought for, landmark change is now under threat, as there is a proposed resolution for the AGM that this voting parity be abandoned. I feel very strongly about this. If we abdicate our power in this way, for me the "we own our club" statement becomes meaningless, and we will go back to the dark days when the club board simply ignores the Trust other than the kudos that comes with being able to claim supporter ownership. If we have no real power, then what is the point of the Trust ownership, we might as well sell our shares and go back to the private ownership model that for 101 years of our history failed to produce a viable and sustainable business and hope we don't fall would of another Russell and Lewis.

I feel so passionate about this and don't want to go back to the dark days where the constant accusations of the prevalent 'village fete mentality' justifiably in some cases re-emerge. I strongly urge all trust members to give this matter serious thought and vote down this resolution.

This is the proposed resolution and its supporting info. Below each point is my response:

Trust Board Resolution No 3
Resolution:
The Trust Board shall remove the requirement for there to be parity of voting directors between those appointed directly from the Trust, and those appointed from external sources.
Supporting Information
1) The Trust already appoint and approve ALL DIRECTORS regardless of how they were sourced. The Trust may choose to appoint the entire Trust Board to the Club Board or none.

This is true but as with electing politicians, you can say what you like to get in, but once you're in you're in and can do and say what you like. The difference being that politicians are forced to do their work in the public eye, and you can see when they mess up, but as a company director, it's all done behind closed doors. The second sentence of this is a bit of a red herring as we know in reality the Trust won't and almost certainly shouldn't appoint the whole TB, and the idea of appointing none of then is at odds with the statement in section five below so is plainly untrue.
2) The Trust can dismiss ANY DIRECTOR with immediate effect;
True again, but as far as I know in the nearly 20 years of Trust ownership, this has never happened, suggesting their is no appetite for this kind of intervention and it would no doubt be suggested it would result in bad publicity causing future recruitment difficulties if it were suggested. Plus as the only people who will be aware of how they are operating will be the Trust appointed directors, who will be bound to an extent by confidentiality in that role, so how will the trust as a whole know there is a problem that requires their removal.
3) There is no requirement for Trust Directors to vote in unison. Indeed, this could be detrimental to the legal requirement of being a company director and there is a danger of fettering individuals.
Again this is true, company directors are legally bound to act as individuals solely for the benefit of the company and cannot act as agents of another organisation. So as such they are not Trust representatives in that role. However these directors qualify for their positions through their membership of the TB having been elected in an open democratic process, where diversity of opinion is recognised, understood and accepted. We accept their will be diversity of opinion on the TB and it is reasonable to accept this will be transferred in their role as club directors. The imortant factor is that they are Trust appointments and well known to their fellow trustees who would be able to veto the appointment of a Trustee who is likely to 'go rogue'.
4) The time commitment required to perform a directorial role is significant and it may not always be possible to achieve parity simply due to the availability of people willing or able to do so. As such, the only way to achieve parity would be to reduce the club board by removing people who may already be playing a valuable role;

There is of course a huge time commitment for anyone undertaking the role of club director, and it is very feasible that at time there may not be enough people on the TB to fill the spaces. However, in reducing the number of director to accommodate this you do not need to reduce personnel, you merely need to remove their status as directors and therefore their ability to vote. Why do we need so many directors anyway? They would still be able to be fully active members of the management board, give advice, join in all discussions and put their case for courses of action to take. They can continue to fulfil their "valuable role', they just couldn't vote. I'm sure the argument would be that this would put people off wanting to perform these role if the status was changed, in this case I would question their motives for wanting to do them in the first place, as It would seem to me that rather than doing the role because they want the company to succeed, they are more likely in my opinion therefore doing it for personal self aggrandisement.
5) The number of Trustees appointed to the Club Board shall never be less than two. This would ensure that there is an appropriate check & balance function.
So what! If you're in a minority of two, you are powerless anyway and will always be outvoted, so what check and balance function could you possibly have. It didn't go well before did it!
I read the resolutions today and like you, was concerned by this proposal.

Exewebbers who are Trust members should seriously consider the proposal and also the comments that are made above, in response to the five rationales that comment on each. I intend to vote against the proposal, for the reasons outlined above.
 

SaintJames

Well-known Exeweb poster
Joined
Dec 3, 2020
Messages
5,103
What are the existing Trust Board saying as to the reasons for this resolution i.e. what exactly is wrong with the status quo? Is something not working properly?
 
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Snakebite

Well-known Exeweb poster
Joined
Sep 29, 2005
Messages
6,619
Location
Campaigning for free speech
What are the existing Trust Board saying as to the reasons for this resolution i.e. what exactly is wrong with the status quo? Is something not working properly?
This is what I was going to ask too, what is the reasoning behind this resolution being proposed? Who has a vested interest and has proposed this?
 

Egg

Well-known Exeweb poster
Joined
Apr 6, 2004
Messages
9,703
What are the existing Trust Board saying as to the reasons for this resolution i.e. what exactly is wrong with the status quo? Is something not working properly?
It’s [4] above innit?! That’s to say, there’s a concern the club will identify someone who can add value to the club board but may not be able to appoint them because to do so would mean there was no longer parity between the number of club and Trust directors.

FWIW, I think Red Bill raises some legitimate concerns. Nevertheless, it seems to me that the Trust is seeking to introduce some checks and measures and, that being the case, if the Trust board is happy with the new arrangement then I think I could be persuaded to support this resolution.
 

Pete Martin (CTID)

Very well known Exeweb poster
Joined
Apr 1, 2004
Messages
11,403
Location
Here and there
Next September the Trust will have achieved 20 years as majority shareholder. It is only relatively recently that the club board has expanded to the size it is now and I have failed to understand why so many are needed.

In my view the system we currently have has worked perfectly adequately during those almost 20 years and, personally, I am at a loss to see why this resolution is considered to be needed and am highly likely to vote against.
 

ExmouthMart

Active member
Joined
Jun 19, 2013
Messages
1,496
Location
Bristol
I don’t understand this….. are you saying someone has an agenda to restrict Trust ‘interference‘ in the running of the Club?! The Trust owns the Club and The Club Board runs the club on a day to day basis on behalf of The Trust. What is the problem?!…… Why are we still not sure who actually is in charge after all this time?! If you are democratically elected from the trust membership to either board you first and foremost represent the members of The Trust. If not, what the hell are you doing and why?!……
Can the trust call a vote of no confidence in any Club Directors and remove them?! It seems to me some people might need reminding of what their role is and even a sniff of any sort of personal gain or bargaining position should lead to their removal. It doesn’t help that the Chairman is Chairman of both Boards so that old chestnut of ‘confidentiality‘ can be used. So he obviously knows stuff in one capacity that he can’t divulge in another even though one might have an impact on the other. To me this is the biggest downside to the Trust model. No one has the final say because they don’t have any of their own money invested. As has been said this is when the village fete committee joke rears it’s head……
 

Alistair20000

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Joined
May 5, 2009
Messages
52,604
Location
Avoiding the Hundred
No argument has been advanced that has persuaded me that this Resolution has any merit.

If it ain’t broke don’t fix it.

As things stand I am wholly opposed to this Resolution and will vote against it.
 

budegrecian

Active member
Joined
Jan 6, 2008
Messages
3,218
I would be very interested to know the thoughts of the candidates standing for election to the Trust Board, in respect of this resolution.
Hopefully we can find out at the hustings.
 

ChardGrecian

Member
Joined
Aug 31, 2014
Messages
183
Location
Chard
Totally against this resolution as it allows the board return to the dark days when Tis was here and we as owners had no say on the board.
The board and staff are employed to deliver a solid business for Exeter City FC and it’s owners - all trust members and so should have no fear of a strong trust voting presence on the board that contributes and maintains due diligence.
 
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